GS1 Space & Asset Tagging
What is GS1 Space and Asset Tagging?
GS1 Space & Asset Tagging is a structured method for identifying and tracking physical spaces and assets within an organisation, such as an NHS Trust, using globally recognised GS1 standards. It includes two main components:
1. Space Tagging:
Every defined area in a building is assigned a unique Global Location Number (GLN). Accurate, up-to-date facility drawings are essential, as they form the basis for linking GLNs to specific spaces. This supports effective tracking, planning, and integration with systems such as facilities management and fire safety.
2. Asset Tagging:
Assets, from medical equipment to IT and non-clinical devices, are tagged with unique identifiers like the Global Individual Asset Identifier (GIAI) or Global Returnable Asset Identifier (GRAI). These are often encoded in GS1-128 barcodes, DataMatrix codes, or RFID tags, enabling real-time tracking, maintenance planning, and recall management.
Together, space and asset tagging supports programmes like the DHSC’s Scan4Safety by standardising data capture. This improves efficiency, reduces risk, and delivers cost savings.
Why choose Sircle?
Sircle has been supporting NHS trusts since the launch of the DHSC’s Scan4Safety programme, providing end-to-end expertise in GS1 Space and Asset Tagging. Our in-house team start by reviewing building drawings and room data, carrying out audits and measured surveys where needed to ensure everything is up to date and accurate.
Once the data is complete, we create and manage your Global Location Number (GLN) database, producing and installing GLN labels across the trust. Our support extends beyond installation, with ongoing management of the GLN database to keep it accurate as the estate changes. With proven experience and hands-on support, Sircle is the trusted partner for NHS trusts seeking improved estate management, compliance, and operational efficiency.
The Benefits of GS1 Space and Asset Tagging
- Improved Efficiency and Cost Savings
Standardising space and asset data through GS1 tagging enhances operational efficiency and reduces unnecessary variation. According to the Lord Carter report, this approach could save the NHS up to £5 billion annually. - Accurate Estates Reporting
Having reliable Gross Internal Area (GIA) and Net Internal Area (NIA) data enables accurate ERIC returns, prevents overpayments, and supports fair assessments by District Valuers. Leased space costs can also be correctly calculated and justified. - Enhanced Compliance and Risk Management
Spaces can be clearly marked for compliance and risk, helping reduce potential harm to staff, patients, and contractors. Quicker responses to recalls or emergencies also boost patient safety. - Better Cleaning Standards and Auditing
Tagged spaces allow for improved cleaning regimes, ensuring the right areas receive the correct level of service and enabling performance benchmarking of in-house or contracted teams. - Optimised Maintenance and CAFM/CMMS Integration
With every space and asset correctly tagged and linked to live data, CAFM and CMMS systems become far more effective. This enables faster response times for reactive maintenance and better long-term planning. - Lower Tender Costs
Providing updated, verified drawings and space data upfront helps reduce tender preparation costs and increases transparency for contractors.
